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The Users page lets you manage who has access to your Realm workspace. Navigate to Settings > Users in the sidebar.
Users page showing user list with search and seat count

Users page

The page shows your total user count and how many are invited. Use the search bar to find users by name or email. Users are split into Active and Invited sections, each showing the user’s name, email, and status. For eligible workspaces that are not on usage-based billing, active users also have a Daily automation column. It shows the percentage remaining in each user’s shared API chat and workflow allowance. The allowance resets each day at 00:00 UTC.

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Adding users

1

Open the add dialog

Click Add users in the top right corner of the Users page.
2

Enter email addresses

Type or paste one or more email addresses, separated by spaces, commas, or newlines. You can copy a column of emails from a spreadsheet and paste it directly into the field. The dialog shows whether any emails are already invited or have existing accounts.
3

Choose a role

Select Admin, Member, or Collaborator for the invited users.
4

Send invites

Click Invite. Users receive an email with a link to join your workspace.
Add users dialog with email input and role selection

Add users dialog

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Roles

Realm has three roles:

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Changing a user’s role

Click the three-dot menu next to a user and select Edit role. Choose the new role and click Save.
Edit role dialog with Admin, Full Member, and Collaborator options

Edit role dialog

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Removing users

Click Remove users in the top right, enter the email addresses you want to remove, then confirm. Like the add dialog, you can paste a comma- or space-separated list of emails. You can remove both active users and pending invitations.
When removing users in bulk, all of their agents, projects, and tables are transferred to the admin who removed them. To choose a different recipient, remove the user individually with the Remove user action below.

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Managing users

Click the three-dot menu next to any user to see available actions:

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Seat limits

Your organization has a fixed number of seats. When the limit is reached, the Add users button is disabled with a “User limit reached” tooltip. You cannot invite new users until a seat is freed.
Need more seats? Contact support@withrealm.com to increase your organization’s seat limit.

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Just-in-time (JIT) provisioning

With JIT provisioning, users are automatically created in Realm the first time they sign in, with no invite needed. This is useful with SSO, where new employees can start using Realm immediately after signing in with their company credentials. JIT provisioning is scoped to specific email domains (e.g. @company.com). Only users whose email matches a configured domain are auto-provisioned. You can also configure which role JIT-provisioned users receive (Admin, Full Member, or Collaborator). The default role is Full Member.
JIT provisioning is configured by the Realm team on behalf of your organization. Contact support@withrealm.com to enable it or to update the allowed domains and default role.